Scheduling Requirements for ASW Process Participation

ASW Update and Summer Training Schedule Memo (6/24/14 - UPDATED 7/22/14) to Superintendents from Dr. Rebecca Garland, Deputy State Superintendent:

2014-2015 ASW Listserv Communications

Coming soon: ASW Timeline for 2015 - 2016

For those who are already thinking about the ASW process for 2015 - 2016, please know that we need to close out the work of 2014-2015 by assigning Evidence Collections for review once they have been submitted by Friday, June 19, 2015. After reviewers have started their work, the ASW Team will update the wiki with a 2015-2016 timeline and begin revising the online modules and other resources for next year's implementation of the ASW process.

Look for 2015-2016 information to be posted after the July 4th holiday weekend.

ASW Timeline from 2014 - 2015

Sept. – Dec.
District time to train teachers and correct 2nd semester schedule data in PowerSchool. Dis

Practice Schedule Validation

Friday, January 16 – Wednesday at 12:00 noon, January 28 (EXTENDED)

  • Participating teachers to log into the ASW tab beginning January 15th and complete the first step: schedule validation. The purpose of the practice schedule validation is to ensure that teacher schedule information is correct in the ASW platform. If teachers find incorrect scheduling information, they will need to inform their school or district PowerSchool person to correct the schedule information in PowerSchool.
  • Teachers at multiple school sites should only validate the classes at their base school.
  • Teachers should only complete the first step – they should not attempt to continue forward in the process.

DPI Uploads final schedule data into the ASW platform

Wednesday, January 28 – Sunday, February 1

  • DPI will pull the updated teacher schedule information from PowerSchool and upload that schedule data into the ASW platform.
  • All existing (practice) schedule validations completed by teachers will be erased from the system.

Final Schedule Validation

Friday, February 6 – Friday, February 20 (EXTENDED due to inclement weather around the state)

  • Teachers will re-enter the ASW platform and complete the final validation of their schedules.
  • Principals have until Friday, February 20 to approve the teacher’s validated schedule.

Teacher Receives List of 3 Classes Selected for ASW on February 24

  • Beginning on Tuesday, February 24, Teachers will be able to access the 3 classes chosen by the online platform. These are the classes from which the teacher will collect student work.
  • A minimum of 6 students must be on the roster for a class in order for that class to be selected by the ASW online platform. Classes with fewer than 6 students on the roster will not be selected by the platform, meaning that teachers will not be collecting evidence for these classes.

Teachers Select Objectives and Principals Approve

Completed after teachers receive list of 3 classes selected for the ASW process on February 24

Tuesday, February 24 - Friday, March 6

  • Using the Strands and Standards Guidance posted on the ASW Wiki (, Teachers will select 3 objectives on which they will collect student work.
  • Principals should review the objectives chosen by the teacher and check for 2 things:
    1. Has the teacher chosen 3 objectives?
    2. Do the objectives follow the guidance set forth by DPI for the teacher’s specific content area?

February – May


2nd Semester Evidence Collection Window

  • Can evidence be collected during 1st semester?
    • Teachers of year-long classes may voluntarily choose to collect and keep evidence from the first semester for use in one or more of their 3 Timelapse Artifacts, but are not required to do so. The expectation for the ASW Process is that teachers will only need to collect and keep evidence for 3 Timelapse Artifacts in the spring of 2015.
    • For semester teachers – the online platform will only choose classes from the 2nd semester. Teachers with semester classes should only collect evidence from 2nd semester classes.
May 26
2nd Semester Student Selection/Evidence Upload Window Opens
  • Beginning on Tuesday, May 26th, teachers will be able to see which students have been selected for Individual Timelapse Artifacts (Whole Class Timelapse Artifacts do not require individual student selection) and begin uploading evidence to the online platform.
  • Teachers have until 5:00 p.m. on June 19, 2015 to submit their Evidence Collection.

Objective Corrections:
  • Once a Teacher starts the Student Selection step, no changes can be made to the teacher’s objectives. It is very important that the teacher has correctly completed the objective selection BEFORE opening the Student Selection step.
  • If you received an email from DPI during the week of May 18th informing you of changes needed to your objectives, please WAIT to open the Student Selection step until the changes have been made.
June 19 at 5:00 p.m. (extended)
2nd Semester Evidence Upload Window CLOSED
UPDATE: Optional Evidence Upload deadline extension to Friday, June 19, 2015. Please note that the online platform will be locked and no Evidence Collections will be accepted after 5:00 p.m. EST on June 19, 2015.